The Endless Cycle of Scheduling Chaos
You’re in a constant struggle to cover every shift, every day. You’re juggling open shifts, last-minute call-offs, and the constant threat of overstaffing or understaffing. Your team spends hours manually adjusting schedules and trying to get a clear view of overtime, leaving them little time to focus on the well-being of your employees.
You know that inefficient scheduling leads to staff burnout and budget-breaking overtime costs, but you lack the unified data to see the problems before they happen.
This isn’t just inefficient—it’s actively burning out your best people.
52% median staff turnover
driven by burnout and scheduling frustrations, costing thousands per replacement.
40–60% of costs
are dedicated to labor, making efficient scheduling your biggest lever for savings.
15+ hours lost weekly
per leader on administrative tasks that could be spent on employee retention and support.
The High Cost of Building It Yourself
Considering an in-house BI platform?
The reality is a risky, expensive project that rarely delivers on its promise.
$350k+
typical first-year cost for a 40-location provider to build a comparable solution.
$240k+
average annual cost just to maintain and support an internal platform.
18+
Months
average build time, delaying your access to critical insights and a tangible ROI.
Your Scheduling Command Center
It’s time to trade reactive scheduling for proactive workforce management.
HQ by CareWork transforms your entire scheduling process, giving you the tools to control costs and support your team.
Working with multiple timekeeping systems? No problem! We can connect them all.
The Old Way
- Constant Open Shifts
- Surprise Overtime Costs
- Inconsistent Coverage
- Disconnected Systems
With HQ
- Proactive Staffing-to-Census Dashboards
- Up-to-Date Overtime & Agency Spend Alerts
- Optimized, Data-Driven Schedule Views
- A Single, Unified View of Your Labor Force
Automate Your Workflows. Simplify Your Day.
In scheduling, consistency is crucial for fairness and efficiency. HQ’s workflow automation allows you to standardize key processes—from shift bidding to PTO requests—reducing the risk of human error, increasing accountability, and creating a smoother experience for your entire team.
Purpose-Built for
Staff Scheduling
Optimized Scheduling Dashboards
Get a clear, up-to-date view of your schedules across all locations. Keep track of hours and ensure you have the right coverage at all times.
Overtime & Agency Tracking
Eliminate budget surprises. Monitor overtime hours and agency spend in near real-time to get ahead of potential cost overruns.
Staffing-to-Census Analysis
Ensure you’re always staffed appropriately. Compare your scheduled staff against your current census data to prevent both costly overstaffing and risky understaffing.
Compliance & PBJ Reporting
Simplify your payroll-based journal reporting. Automate the collection of staffing and census data to ensure accurate, timely, and compliant submissions.
A True Partnership
for Your Success
Your journey with us doesn’t end at launch. Every client is paired with a dedicated team member for ongoing guidance, and our support team resolves most issues the same day.
We’re not just a vendor—we’re your partner, invested in your success every step of the way.
Trusted by Operations Leaders
We were constantly being surprised by overtime costs. HQ by CareWork gave us a live view of our labor variance, and we were able to reduce our overtime spend by 12% in the first quarter alone. It paid for itself almost immediately.
— [Name], Chief Operating Officer
Become the Strategic
Leader Your
Team Deserves
Trade hours of manual scheduling adjustments for moments of meaningful team support. Get the objective data you need to build a stable, satisfied workforce and prove the ROI of your staffing strategies. HQ by CareWork gives you the tools to move beyond administrative tasks and become the visionary leader your organization needs.
Your Data,
Your Way.
A Truly Custom Platform Built
for Your Unique Needs.
White-Glove Implementation.
Zero Heavy Lifting.
Forget the typical IT project.
Forget the typical IT project. Our proven, white-glove process is led entirely by us. With a dedicated client success team and same-day support, you’re always in good hands.
1.
Connect Your Systems
2.
We Build Your HQ
3.
Launch & Go Live
4.
Continuously Innovate
The Clarity You’ve Been Missing is One Click Away.
Solutions
Company
Trust & Compliance • SSL Encrypted • Your data privacy and security are our top priorities.