The Endless Cycle of Chasing Invoices
You’re responsible for managing one of the largest and most complex expense categories in your organization, but you’re working with a fragmented view. You’re tracking spend with your primary GPO in one system, managing invoices from local vendors in another, and trying to analyze costs with manual spreadsheets. It’s impossible to see where your money is actually going.
You know that maverick spending and inefficient vendor management are costing you thousands, but you lack the unified data to enforce compliance and negotiate better deals.
This isn’t just inefficient—it’s a direct drain on your profitability.
10–20% of spend
in a typical organization is “maverick spend” that occurs outside of approved contracts.
5–10% annual saving
can be achieved through better strategic sourcing and vendor management.
15+ hours lost weekly
per leader on administrative tasks that could be spent on strategic sourcing and cost-saving initiatives.
The High Cost of Building It Yourself
Considering an in-house BI platform?
The reality is a risky, expensive project that rarely delivers on its promise.
$350k+
typical first-year cost for a 40-location provider to build a comparable solution.
$240k+
average annual cost just to maintain and support an internal platform.
18+
Months
average build time, delaying your access to critical insights and a tangible ROI.
Your Procurement Command Center
It’s time to trade reactive purchasing for proactive spend management.
HQ by CareWork transforms your entire procurement process, giving you the tools to control costs and drive savings.
Working with multiple GPOs and vendors? No problem! We can connect them all.
The Old Way
- Fragmented Spend Data
- Maverick Spending
- Inefficient Vendor Management
- Manual Invoice Processing
With HQ
- A Single, Unified View of All Purchases
- Up-to-Date Budget vs. Actual Tracking
- Automated Vendor Performance Analysis
- Streamlined, Automated PPD Reporting
Automate Your Workflows. Simplify Your Day.
In procurement, process is profit. HQ’s workflow automation allows you to standardize key tasks—from purchase order approvals to vendor reviews—reducing the risk of human error, increasing accountability, and ensuring your team is always making the smartest purchasing decisions.
Purpose-Built for
Senior Care Procurement
Spend Visibility & Analysis
Get a complete, portfolio-wide view of your procurement spend. Track expenses by category, vendor, and location to identify opportunities for savings.
Budget vs. Actual Tracking
Eliminate surprise overages. Monitor your procurement spend against your budget in near real-time and get alerts on variances so you can take corrective action.
Vendor & GPO Management:
Understand your vendor performance like never before. Analyze spend by vendor to ensure you are maximizing your GPO contracts and getting the best possible terms.
Cost Per Patient Day (PPD) Analytics
Connect your procurement data to your census to track your PPD for key categories like food and supplies, allowing for smarter, more efficient purchasing.
A True Partnership
for Your Success
Your journey with us doesn’t end at launch. Every client is paired with a dedicated team member for ongoing guidance, and our support team resolves most issues the same day.
We’re not just a vendor—we’re your partner, invested in your success every step of the way.
Trusted by Financial Leaders
We had no real way to see our total procurement spend across all our facilities. HQ by CareWork unified our data and immediately uncovered significant savings opportunities with our food vendors. It’s an essential tool for anyone serious about controlling costs
— [Name], Chief Operating Officer
Become the Strategic
Leader Your
Business Deserves
Trade hours of manual invoice tracking for moments of high-impact vendor negotiation. Get the objective data you need to build a culture of smart spending and prove the value of your procurement strategies to the C-suite. HQ by CareWork gives you the tools to move beyond administrative tasks and become the visionary leader your organization needs.
Your Data,
Your Way.
A Truly Custom Platform Built
for Your Unique Needs.
White-Glove Implementation.
Zero Heavy Lifting.
Forget the typical IT project.
Forget the typical IT project. Our proven, white-glove process is led entirely by us. With a dedicated client success team and same-day support, you’re always in good hands.
1.
Connect Your Systems
2.
We Build Your HQ
3.
Launch & Go Live
4.
Continuously Innovate
The Clarity You’ve Been Missing is One Click Away.
Solutions
Company
Trust & Compliance • SSL Encrypted • Your data privacy and security are our top priorities.