The Endless Cycle of Chasing Census
You’re in a constant battle to maintain full occupancy, but you’re fighting with one hand tied behind your back. You’re trying to track your census in one system, monitor move-ins from your CRM in another, and understand vacancy trends from manual spreadsheets. It’s impossible to get a clear, up-to-the-minute picture of your community’s health.
You know that every empty unit is a direct hit to your revenue, but you lack the unified data to see trends, forecast accurately, and take proactive steps to prevent vacancies.
This isn’t just inefficient—it’s costing you revenue every single day.
$3,000 – $6,000+
per leader on administrative tasks that could be spent on sales and marketing efforts to fill units.
87.8% national occupancy average
meaning most communities are leaving significant revenue on the table.
15+ hours lost weekly
per leader on administrative tasks that could be spent on sales and marketing efforts to fill units.
$3,000 – $6,000+
average monthly revenue lost for every single vacant unit.
87.8% national occupancy average
meaning most communities are leaving significant revenue on the table.
15+ hours lost weekly
per leader on administrative tasks that could be spent on sales and marketing efforts to fill units.
The High Cost of Building It Yourself
Considering an in-house BI platform?
The reality is a risky, expensive project that rarely delivers on its promise.
$350k+
typical first-year cost for a 40-location provider to build a comparable solution.
$240k+
average annual cost just to maintain and support an internal platform.
18+
Months
average build time, delaying your access to critical insights and a tangible ROI.
Your Occupancy Command Center
It’s time to trade lagging reports for a live view of your community’s health.
HQ by CareWork transforms your entire occupancy management process, giving you the tools to maximize revenue.
Working with multiple systems? No problem! We can connect them all.
The Old Way
- Lagging Census Reports
- Manual Move-In/Out Tracking
- Disconnected Sales & Ops Data
- Fragmented Data
With HQ
- Up-to-Date Occupancy & Vacancy Dashboards
- Automated Resident Journey Analytics
- Full-Funnel View from Lead to Resident
- A Single, Unified View of Your Revenue Health
Automate Your Workflows. Simplify Your Day.
When it comes to occupancy, speed, and accuracy are critical. HQ’s workflow automation allows you to standardize key processes—from move-in coordination to vacancy alerts—reducing the risk of human error, increasing accountability, and ensuring your team can act faster to fill empty units.
Purpose-Built for
Occupancy Management
Census & Vacancy Dashboards
Get a clear, up-to-the-minute view of your census, occupancy, and vacancy rates by location, unit type, and care level to identify opportunities and risks.
Move-In & Move-Out Analysis
Understand the trends driving your occupancy. Track your move-in and move-out rates over time to better forecast future needs and inform your retention strategies.
Length of Stay (ALOS) Analytics
Gain deeper insights into your resident lifecycle. Analyze your average length of stay to improve financial forecasting and long-term strategic planning.
Sales Funnel to Occupancy Connection
Connect your sales and marketing efforts directly to your occupancy rates. Track how leads are converting to residents to understand the true ROI of your growth initiatives.
A True Partnership
for Your Success
Your journey with us doesn’t end at launch. Every client is paired with a dedicated team member for ongoing guidance, and our support team resolves most issues the same day.
We’re not just a vendor—we’re your partner, invested in your success every step of the way.
Trusted by Operations Leaders
Understanding our true occupancy used to involve pulling data from three different places and a lot of guesswork. With HQ by CareWork, we have a live, trusted number. We were able to identify occupancy trends that helped us adjust our marketing and increase our census by 4% in one quarter.
— [Name], Chief Operating Officer
Become the Strategic
Leader Your
Community Deserves
Trade hours of manual census tracking for moments of high-impact growth strategy. Get the objective data you need to build a thriving, financially stable community and prove your success to your board and stakeholders. HQ by CareWork gives you the tools to move beyond administrative tasks and become the visionary leader your organization needs.
Your Data,
Your Way.
A Truly Custom Platform Built
for Your Unique Needs.
White-Glove Implementation.
Zero Heavy Lifting.
Forget the typical IT project.
Forget the typical IT project. Our proven, white-glove process is led entirely by us. With a dedicated client success team and same-day support, you’re always in good hands.
1.
Connect Your Systems
2.
We Build Your HQ
3.
Launch & Go Live
4.
Continuously Innovate
The Clarity You’ve Been Missing is One Click Away.
Solutions
Company
Trust & Compliance • SSL Encrypted • Your data privacy and security are our top priorities.