The Endless Cycle of a Demanding Operation
You’re caught in a constant balancing act. On one side, you have residents with a wide range of care needs. On the other, you have families who expect (and deserve) proactive communication and the highest standard of care. Your team spends hours manually tracking care delivery, staff schedules, and incident reports, pulling them away from the residents they’re there to support.
You know that a missed medication or an inefficient schedule can impact both resident well-being and your bottom line, but you’re trying to manage it all with fragmented data.
This isn’t just inefficient—it’s compromising the quality of care.
800,000+ Americans
live in assisted living communities, each with unique needs and expectations.
75% of residents
require assistance with at least one daily activity, making care coordination critical.
15+ hours lost weekly
per leader on administrative tasks that could be spent improving resident and family satisfaction.
The High Cost of Building It Yourself
Considering an in-house BI platform?
The reality is a risky, expensive project that rarely delivers on its promise.
$350k+
typical first-year cost for a 40-location provider to build a comparable solution.
$240k+
average annual cost just to maintain and support an internal platform.
18+
Months
average build time, delaying your access to critical insights and a tangible ROI.
Your Operations Command Center
It’s time to trade reactive management for proactive care.
HQ by CareWork transforms your entire operational process, giving you the tools to deliver exceptional care while running an efficient business.
Working with multiple vendors? No problem! We can connect them all.
The Old Way
- Inconsistent Care Tracking
- Scheduling Conflicts
- Delayed Family Updates
- Unclear Profitability
With HQ
- Up-to-Date Care Delivery Dashboards
- Optimized Staffing & Scheduling Views
- Automated Resident & Family Reporting
- A Single, Unified View of Your P&L
Automate Your Workflows. Simplify Your Day
In Assisted Living, consistency is the foundation of trust. HQ’s workflow automation allows you to standardize critical processes—from care plan updates to family communications—reducing the risk of human error, increasing accountability, and ensuring a consistently high standard of care.
Purpose-Built for
Assisted Living Management
Care Delivery & Performance Tracking
Ensure every resident receives the right level of care with dashboards that track service delivery, staff performance, and resident outcomes.
Staff Scheduling & Optimization
Align your staffing with the unique needs of your residents, optimizing schedules to improve care quality while controlling labor costs.
Cost-of-Care Management
Get a clear, unit-by-unit view of your cost of care, allowing you to protect your margins without compromising on resident well-being.
Family & Stakeholder Reporting
Build trust and exceed expectations by easily generating clear, concise reports on resident activities, care delivery, and overall well-being.
A True Partnership
for Your Success
Your journey with us doesn’t end at launch. Every client is paired with a dedicated team member for ongoing guidance, and our support team resolves most issues the same day.
We’re not just a vendor—we’re your partner, invested in your success every step of the way.
Trusted by Community Leaders
Balancing high-quality care with operational efficiency is the daily challenge in assisted living. HQ by CareWork gives us the unified view we need to do both. We can track care delivery against our budget in a way that was impossible before, and our families have never been happier with our level of communication.
— [Name], Executive Director
Become the Strategic
Leader Your
Community Deserves
Trade hours of administrative work for moments of meaningful connection with residents and families. Get the objective data you need to build a community known for its exceptional care and operational excellence. HQ by CareWork gives you the tools to move beyond administrative tasks and become the visionary leader your organization needs.
Your Data,
Your Way.
A Truly Custom Platform Built
for Your Unique Needs.
White-Glove Implementation.
Zero Heavy Lifting.
Forget the typical IT project.
Forget the typical IT project. Our proven, white-glove process is led entirely by us. With a dedicated client success team and same-day support, you’re always in good hands.
1.
Connect Your Systems
2.
We Build Your HQ
3.
Launch & Go Live
4.
Continuously Innovate
The Clarity You’ve Been Missing is One Click Away.
Solutions
Company
Trust & Compliance • SSL Encrypted • Your data privacy and security are our top priorities.