The Endless Cycle of a Dynamic Operation
You’re managing a fast-paced, high-volume environment where every day is different. You’re constantly juggling a fluctuating census, coordinating complex transportation schedules, and trying to match staffing levels to the exact needs of the day. Your team spends hours on manual attendance logs and tedious billing processes, pulling them away from providing engaging activities for your members.
You know that an inaccurate headcount can lead to compliance issues and that a single billing error can impact your bottom line, but you’re trying to manage it all with paper-based systems and spreadsheets.
This isn’t just inefficient—it’s a daily operational headache.
5,000+ adult day centers
operate in the U.S., serving a growing and diverse population.
2–3 days per week
is the average attendance, creating a constantly variable census.
15+ hours lost weekly
per leader on administrative tasks that could be spent improving member programming.
The High Cost of Building It Yourself
Considering an in-house BI platform?
The reality is a risky, expensive project that rarely delivers on its promise.
$350k+
typical first-year cost for a 40-location provider to build a comparable solution.
$240k+
average annual cost just to maintain and support an internal platform.
18+
Months
average build time, delaying your access to critical insights and a tangible ROI.
Your Operations Command Center
It’s time to trade manual tracking for automated precision.
HQ by CareWork transforms your entire daily operation, giving you the tools to run an efficient and compliant center.
Working with multiple billing systems? No problem! We can connect them all.
The Old Way
- Manual Attendance Logs
- Reactive Staffing
- Inaccurate Billing
- Disconnected Systems
With HQ
- Automated, Up-to-Date Attendance Tracking
- Dynamic Staffing-to-Census Dashboards
- Automated, Error-Free Billing Reports
- A Single, Unified View of Your Daily Operations
Automate Your Workflows. Simplify Your Day
In adult day services, efficiency is everything. HQ’s workflow automation allows you to standardize critical daily tasks—from member check-in to billing reconciliation—reducing the risk of human error, increasing accountability, and ensuring your operation runs smoothly.
Purpose-Built for
Adult Day Services Management
Attendance & Census Tracking
Ditch the paper logs. Get an up-to-the-minute view of your daily census to ensure accurate records for billing and compliance.
Staffing Ratio Management
Ensure you always have the right staff on hand by comparing your current staffing levels against your live attendance data.
Transportation Coordination
Simplify one of your most complex daily tasks with tools to help manage routes, schedules, and member transportation needs.
Automated Billing Reports
Dramatically reduce the time and errors associated with billing. Automatically generate accurate reports based on attendance and services rendered.
A True Partnership
for Your Success
Your journey with us doesn’t end at launch. Every client is paired with a dedicated team member for ongoing guidance, and our support team resolves most issues the same day.
We’re not just a vendor—we’re your partner, invested in your success every step of the way.
Trusted by Program Directors
The daily logistics of our adult day center were a constant challenge, especially billing. HQ by CareWork automated our entire attendance and billing process, which not only saved us countless hours but also significantly improved our accuracy. It’s been a lifesaver for our small team.
— [Name], Administrator
Become the Strategic
Leader Your
Center Deserves
Trade hours of administrative chaos for moments of high-quality member engagement. Get the objective data you need to run a smooth, efficient, and profitable center that families can trust. HQ by CareWork gives you the tools to move beyond administrative tasks and become the visionary leader your organization needs.
Your Data,
Your Way.
A Truly Custom Platform Built
for Your Unique Needs.
White-Glove Implementation.
Zero Heavy Lifting.
Forget the typical IT project.
Forget the typical IT project. Our proven, white-glove process is led entirely by us. With a dedicated client success team and same-day support, you’re always in good hands.
1.
Connect Your Systems
2.
We Build Your HQ
3.
Launch & Go Live
4.
Continuously Innovate
The Clarity You’ve Been Missing is One Click Away.
Solutions
Company
Trust & Compliance • SSL Encrypted • Your data privacy and security are our top priorities.